Privacy
Privacy Policy
A starter template for the public website. Review and customise before production use.
1. Scope
This policy describes potential handling of information submitted through the public contact form. It does not replace a separate notice for authenticated institutional users or the academic workflow system.
2. Information submitted
If enabled, the contact form may collect your name, email, institution, role/designation, and message. Do not submit passwords, sensitive personal information, or confidential academic records.
3. Purpose
Submitted information is intended to respond to enquiries, arrange demonstrations, and discuss institutional requirements.
4. Email and service providers
Submissions may be transmitted through the hosting provider's email service. Identify third-party providers and relevant processing arrangements before publication.
5. Retention and security
Enquiry information should be retained for an appropriate period under the operator's policy and applicable requirements. Reasonable safeguards should be applied, although no internet system can guarantee absolute security.
6. Cookies and analytics
This template does not assert that analytics or non-essential cookies are used. Update it to reflect actual cookies, analytics, logs, and consent practices.
7. Requests and contact
Add the responsible organisation's legal name and approved contact details. Define how visitors can ask questions or request action concerning information they submitted.
8. Policy changes
Update this page when actual practices change and show the applicable effective date.
Template reviewed: October 2026. Replace with the approval/effective date before publication.